Providing an advance notice of a shipment of dangerous goods

Advance notice of a shipment of goods classified as dangerous must be made to the Kalajoki port authorities at least 24 hours before the shipment arrives in the port area. Dangerous goods are those that are classified as such in the International Maritime Dangerous Goods (IMDG) Code and its annexes, the European Agreement concerning the International Carriage of Dangerous Goods by Road (ADR) and the Regulation concerning the International Carriage of Dangerous Goods by Rail (RID).

Please include at least the following information in an advance notice of a shipment of dangerous goods:

  • technical name of the goods
  • IMDG class
  • UN number
  • amount of cargo

Consignments must be labelled in accordance with the provisions of the IMDG Code. In addition, an advance enquiry must be made at least seven (7) days before arrival for IMDG classes 1, 4, 6.2 and 7 and when carrying large quantities of any dangerous goods.

ISPS Code ensures port security

In ports within the European Union, the International Ship and Port Facility Security (ISPS) Code of the International Maritime Organisation (IMO) is observed. The ISPS requires that any and all movements in the port area are subject to licence and supervised.

  1. All ships must submit the following to the Port Security Control at least 24 hours before arrival, if possible, or at the latest on arrival:
  • a complete crew list
  • a passenger list
  • information on any crew changes
  • the names of any visitors expected on board
  • information on any suppliers and maintenance staff expected on board

Read more: Access permits and visitor notices


  1. If Port Security Control has no prior information about arriving visitors, the visitors must wait until confirmation is received from the ship that they are expected. Port Security Control must be informed of any visitors in advance.
  2. A “SECURITY NOTIFICATION” must be made between the port and the ship in accordance with chapter XI-2 of the SOLAS Convention and the ISPS Code ONLY IF:
  • the security level of the ship or the port has been raised from level 1 to level 2 or 3
  • there has been a security incident at one of the ship’s ten previous ports of call (the ship must have a list of the ten previous ports of call, but this does not need to be provided if there were no security incidents at any of the ports of call)
  • the ship poses a safety risk on arrival at the port.
  1. The ship’s master will be given a code which the crew members will need to use at the gate. The code will be in force while the vessel is in port. Anyone passing through the port area must be prepared to prove their identity by presenting the appropriate certificate issued in their own country on request. Refusal to produce said certificate will result in refusal of entry and possible removal from the port area. Entry to and exit from the port area is only permitted via the main gate.
  2. If the security level is raised to level 2, all persons leaving the ship or entering the port area shall be directed by the shortest route from the ship to the gate and vice versa. Identification documents must be presented and luggage must be made available for inspection on request.
  3. If the security level is raised to level 3, no one is allowed to leave the ship or approach the gate without the permission of the Port Facility Security Officer. The ship must be ready to leave the port at 30 minutes’ notice and it must follow the port authorities’ instructions.

Safety directions for opening and closing hatches

Before opening or closing any hatches, all loading, unloading and berthing operations must be completed. The person responsible for loading or unloading shall ensure that all persons near hatches are warned before the hatches are opened or closed. No one shall be in the hold or on top of the hatch when the hatch is being opened or closed. It is strictly forbidden to move a hatch until the necessary measures have been taken to ensure that there are no people close by.

In an emergency, call 112 and wait for further instructions from the port staff

  1. Always call the Emergency Response Centre at 112 first if an ambulance, the fire brigade or the police are needed.
  2. Call the Port Facility Security Officer on +358 (0)400 798 698 (also outside office hours).
  3. If necessary, prepare the ship for departure.
  4. Wait for further instructions from port staff on VHF channel 12.

Emergency Response Centre: 112

Sea Rescue emergency number: 0294 1000

Telephone health service: 044 469 1505